Top 10 TodoPlus Tips to Master Your Daily WorkflowTodoPlus is a powerful task management tool designed to help you organize tasks, focus on priorities, and get more done with less stress. Whether you’re a solo freelancer, a busy professional, or part of a collaborative team, these ten practical tips will help you bend TodoPlus to your workflow and make consistent progress every day.
1. Start each day with a focused “Today” list
Create a dedicated “Today” view and limit it to 3–5 most important tasks (MITs). This reduces decision fatigue and keeps your attention on work that truly moves the needle. Move lower-priority tasks to a separate backlog or scheduled list to avoid clutter.
2. Use sections or tags to model your work
Organize tasks with sections (for project phases or context) and tags (for time estimates, energy required, or locations). Example tags: #quick, #deepwork, #email, #30min. Tags let you filter tasks by what you can realistically do right now.
3. Apply timeboxing with estimated durations
Add estimated durations to tasks and block matching time slots on your calendar. In TodoPlus, include the estimate in the task title or a custom field (e.g., “Prepare slides — 45m”). Timeboxing prevents tasks from expanding to fill your day and improves focus.
4. Combine recurring tasks with automation
Turn routine work into recurring tasks and use TodoPlus automations (or integrations with external automation tools) to auto-create, reschedule, or notify you about repeats. This keeps habits consistent without manual setup every time.
5. Use priorities and smart sorting
Assign priority levels and use smart sorting to bring high-impact tasks to the top. Combine priority with due date and estimated time to generate a dynamic daily list that balances urgency and importance.
6. Break big tasks into actionable subtasks
Large projects stall without clear next actions. In TodoPlus, break big tasks into subtasks with single, actionable steps. Mark the next actionable subtask as the priority so you always know the immediate move.
7. Capture ideas quickly with an inbox
Keep an “Inbox” for quick capture of ideas, tasks, and meeting follow-ups. Process the inbox during a daily or twice-daily review: decide to do, defer, delegate, or delete. This keeps your workspace tidy and ensures nothing important slips through.
8. Leverage templates for repeatable workflows
Create task templates for routine workflows (e.g., blog post production, client onboarding, sprint planning). Templates save time and ensure consistent steps are followed each time. Use a naming convention like “Template — [Workflow Name]” for easy access.
9. Review weekly and prune your backlog
Schedule a weekly review to update priorities, close stale tasks, and reassign or archive items you no longer need. A clean backlog helps you pick the right tasks for each week and prevents overwhelm.
10. Integrate TodoPlus with your calendar and tools
Connect TodoPlus with your calendar, email, and communication tools so tasks appear alongside meetings and messages. This reduces context switching and provides a single operational view of your commitments.
Quick workflow example
- Morning capture: Dump new items into Inbox.
- Daily planning (5–10 minutes): Move 3 MITs into Today; timebox them on your calendar.
- Focus work: Use the Pomodoro method during timeboxes and mark subtasks complete.
- End-of-day wrap-up (5–10 minutes): Process Inbox, update progress, and set the next day’s MITs.
Using TodoPlus effectively is about consistent habits more than perfect settings. These ten tips give you a practical framework: capture quickly, prioritize deliberately, schedule realistically, and review regularly. Apply a few of them today and iterate until the system fits your rhythm.
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